Alpha Xpress Guide
References
ITECH > ALPHA Xpress > DOCUMENTATION

INTRODUCTION

i-collect
I-Collect

This is a combination of two modules that collaborate with each other in very dynamic ways. It includes "I-Collect Daily Operations" and "Microfinance Operations or X-press transactions" They both serve to help the microfinace angenciesto quickly and easily have access to their daily clients and keep constant updates in transactions and records, especially the daily transactions.

Alpha microfinance operations
Microfinance Operations

I-Collect (Mobile)

A tool to enable Daily savings collectors from Micro-Finances to perform operations like Deposit, Withdrawals, etc. automatically.
This application can be intergrated with other banking applications, to ease transactions for clients from their bank accounts.
Note: Clients automatically receive an SMS from their Micro-finance confirming a successful execution of their transactions (Deposit, Withdrawal etc.)

Introduction

new client
  • A tool for enabling Daily savings collectors from Micro-Finances to make deposits and withdrawals easy and automatic for their clients, without having to enter their daily transactions manually at the end of the day.
  • The Mobile and web tool allows clients to use money from their micro-finance accounts and automatically get it updated whenever they make a withdrawal. Without having to queue-up at the agencies.
  • I-Collect is used by a client with the assistance of a collector, who manages the financial details on the application and his accounts.

User Scope

    Primarily for:
  • People who want to save money(Every working class)
  • Also useful for:
  • People who have accounts with credit unions
  • People with other banks, but need easy access to small cash.
  • People who are doing business
  • People who are in need of loans
  • Generally everyone who wants an easy financial life.

Client Account Creation

All newly created clients are automatically registered into the central database.

new client

Account Deposit

When a deposit is made from the mobile or web terminal, it automatically affects the client’s account in the bank’s database.

depo client

Account Withdrawal

When a deposit is made from the mobile or web terminal, it automatically affects the client’s account in the bank’s database.
Note: When a transaction is done, all accounts to be affected in the database are automatically done.

withdraw client

Account Balance

Query a client’s account balance and print a receipt directly from a mobile printer.

balance

Transaction History

Query a client’s account balance and print a receipt directly from a mobile printer.

history

Collector or Agent Client's List

Query a client’s account balance and print a receipt directly from a mobile printer.

clients

Loan Repayment

When a loan paid, it is made from the mobile or web terminal, it automatically affects the client’s account in the bank’s central database.

loans

Online - Offline Mode

  • I-collect can be used both online and offline, depending on the location of the user.
  • Database preferences are made to handle both modes
  • When Any operation is done in the offline mode, it is later effected in the online database, when the user sets his application to online mode, which is signaled automatically.


mode



Microfinance Transactions

On the home screen of the Alpha Xpress application, selecting "Mcro finance" gives access to the Microfinance Transactions module Enter the user's
-Alpha User Code and
-password
Then click on "login" button to enter the Alpha Microfinance Transactions application.


mode

Once the login is successful, the Dashboard is displayed.
Click o n the menu button on the top-left to access the menu and continue

Dashboard
menu


Open Cash Register

Whenever transaction is done, it has to be registered in the Register(a book for transactions), this book has to be opened.
There can exist many cash registers, when a user opens a cash register, it is kept open under their name, until it is closed at the end of the day.
To access the "open cash register", click on the menu >> "Open Cash Register"

open


Close Cash Register

At the end of the day, when all transactions have been registered in the register opened by the user, he/she will have to close the register.
To access the "close cash register", click on the menu >> "Close Cash Register" To close the register, the user enters the "Total Amount of cash in hand"
If the total amount in hand is different from the value in the register, the systems indicates the difference with a warning and the user can still validate and close the register by clicking on the "validate operation" button.

close


Cash Deposit

This is the process of putiing money into a member's Account.
To do this:
-Click on the menu >> "Cash Deposit"
Enter the Member's Number
Enter the Account Number
Enter the "Amount"to be deposited
Click on the "Validate operation" button, to complete the deposit.


depo


Cash Withdrawal

This is the process of removing or withdrawing money from a member's Account.
To do this:
-Click on the menu >> "Cash Withdrawal"
-Enter the Member's Number
-Enter the Account Number
-Enter the "Amount"to be removed or withdrawn
Note:If the balance in the Account is less than the amount to be withdrawn the system will respond with an error message "informing the user that the transaction cannot be done."
-Click on the "Validate operation" button, to complete the withdrawal.


withdraw


Loan Repayment

This is the process of paying a member's loan.
To do this:
-Click on the menu >> "Loan Repayment"
-Enter the Member's Number and click on the button, to see all the loans that have been taken by this member.

loan Repayment
loan Repayment 1


A list of all the loans taken by this member is been displayed
The loan to be paid is seleted


loan Repayment 2

Once the loan to be paid is been selected, the loan details is been displayed
  • Loan Amount
  • Interest
  • Loan Balance
  • Calculated Tax
Note: The "member Name" field is automatically filled, once the loan is seleted
-The "Loan amount to pay" is entered
-The "Interest to pay" is entered
-Click on the "Validate operation" button, to complete the Loan Repayment.
Note: The physical cash collected from the member, will include:
The loan amount to pay,
The Interest and
The Calculated Tax if any.


loan Repayment 3


Member Situation

This is the process of viewing all the situations concerning loans, deposits, wtihdrawals etc, on a member's Account.
To do this:
-Click on the menu >> "Member Situation"
-Enter the Member's Number
-Click on the "Validate operation" button, to view the Member's Situation.


situation
situation 1



I-Collect (Web)

I-COLLECT is an application used by microfinance that allows the users to carry out financial transactions by collecting funds from their customers through devices such as desktop, laptops and tablets.
The daily collection or savings is a micro-finance service which aids is to collect funds from small savers and to return them into the coffers of the microfinance. It is carried out by EMF agents who travel to collect the funds and transfer them to the different accounts receivable.

Introduction

In some financial institutions, this service provides a number of benefits such as access to credit, project financing and many others.
. Given its flexibility, the daily collection is therefore a service perfectly adapted to small workers and which allows them to save without constraints, and especially without disturbing their financial balance.

Login

When starting the I-Collect Web Application, the home page or Login screen that appears explais the functionalities and shows a login at the right-hand-side
To Login, the user will enter the following:
-Collector ID
-Password and
-A user can also select their prefered language (English or French)
-Then click on Login button. to access the application.


web login

Once the user is logged in, the following menu is available to access the whole app

  • Dashboard
  • Deposit
  • Withdrawal
  • Account History
  • New Client
  • Alpha Client
  • Logout

Dashboard

This menu displays the amounts recorded by day, week and month.
This is the default display, once a user is logged-in on the application.
This form is as follows:


web board

Deposit

This menu displays the amounts recorded by day, week and month.
This is the default display, once a user is logged-in on the application.
This form is as follows:


web depo